Currently there
are a number of time attendance systems in use by organisations. They
range from the simple to the elaborate.
There are a number of considerations before we can choose a time
attendance systems. Time attendance
systems are required to keep attendance records of employees. These systems include the punch clocks, mag
stripe systems, proximity card systems, pin number systems & biometric
scanning systems.
These systems can be integrated with the payroll and leave management systems and allow increasing levels of automation and self-service. This enables HR practitioners to deliver better value in terms of data analytics rather than performing data entry work.
Considerations include how many Employees that the company have? If a company have a large number of employees it becomes harder it is to keep track of its staff and the more information that needs to be processed. Due to the sheer volume of a large organisation therefore having an automated system of employee clocking becomes crucial. Integration with other business systems is equally imperative to ensure maximum value is derived.
Another factor is the number of location that the organisation need to manage. The higher number of locations that the organisation have to more complicated the process becomes. Therefore a centralised automated system can provide better efficiencies to consolidate the data and enable streamlining rules and regulations across the different locations.
Data collection is another
factor that need to be considered.
Collection methods can include card, token, device or key for
identification. However this can be
lost, stolen, swapped or borrowed which can lead to another set of
problems. An alternative to this is
biometrics which include fingerprint, iris scanning or facial recognition. This system is more difficult to be abused as
the identifier is very unique and difficult to replicate. Another system is via manual online entry
where there is a high element of trust in the organisation.
